Secretary to Director
Asuransi Astra · TB Simatupang
Sekilas tentang pekerjaan ini
Secretary to Director di Asuransi Astra mendukung kebutuhan operasional dan administrasi Direktur, termasuk pengaturan rapat, perjalanan dinas, dokumen, dan hubungan dengan pihak internal maupun eksternal. Posisi ini berlokasi di TB Simatupang dan mensyaratkan pendidikan minimal Diploma.
Tugas utama
- Mengatur jadwal rapat Direktur, termasuk lokasi, konsumsi, perlengkapan, dan transportasi.
- Menyiapkan kebutuhan ruang kerja dan keperluan rutin sekretariat Direktur.
- Mengelola administrasi perjalanan dinas, klaim, dokumen, dan korespondensi Direktur.
- Memeriksa dokumen yang akan ditandatangani Direktur sesuai peraturan yang berlaku.
- Mendukung hubungan Direktur dengan pihak internal dan eksternal.
Kualifikasi utama
- Minimal pendidikan Diploma.
- Memiliki perhatian kuat terhadap detail.
- Memiliki kemampuan perencanaan dan interpersonal yang baik.
- Memiliki kemampuan analitis dan pertimbangan yang matang.
- Mampu mengambil keputusan.
Ringkasan ini dibuat dengan AI dari deskripsi di bawah. Yang berlaku adalah deskripsi lengkapnya di situs Asuransi Astra.
Deskripsi pekerjaan
Secretary main responsibilities
- Supporting Director in Charge on scheduling their meetings with internal or external parties, including location, meals, meeting tools and transportation.
- Preparing Director in Charge needs, such as ensuring the comfort of the workplace, an adequate office stationary, and etc.
- Supporting Director in Charge establishing good relationships with both, internal and external parties, in forms of sending wreaths or bouquet, greeting cards, souvenir, and etc.
- Accompany Legal and Learning Management department, in monitoring Director in Charge needs, and make sure the training implementation was on point.
- Managing administrations such as :
- Checking the documents that will be signed by Director in Charge, in accordance with applicable regulations.
- Processing business trip administrations, such as:
- Accomodation and any other necessary documents
- Transportation
- Itinerary
- Passport and VISA
- On Duty Request and Declaration
- Processing Director in Charge claim request and declarations such as health insurance, membership and entertain.
- Managing stationary procurement, printing, and Director in Charge Secretariat routine needs.
- Managing files and mailing activities such as signature request, company stamp, and any other attributes.
- To support the smoothness of our Director in Charge operational activities.
Qualifications for Director in Charge Secretary are
- Possess at least Diploma degree
- Strong attention to detail
- Excellent planning and interpersonal skills
- Solid analytical abilities with sound judgment
- Decision-making capability
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