Production Coordinator

Job Description

Delivery: What you produce

1. Weekly reports for Production Manager/Producer
2. Project deliverables following project schedule.
3. Priority task lists for artists
4. Agendas, note-taking and follow-up
5. Breakout schedules.

Measurements: How we measure it or what is your KPI

1. On-target completion of assigned tasks in line with project schedule
2. Clean and accurate tracking system
3. Efficient and effective communication across the production phases and departments
4. Project team feedback on Quarterly Production Team feedback survey.

Responsibilities: What you are regularly responsible for doing on your job

1. Distribute Assignment (from Lead/Supervisor) or notes (from client) to the team.
2. Assignment Tracking to maintain Development schedule, tracking of tasks and progress.
3. Identify and report production issues.
4. Follow up issues.
5. Distribute information to related PIC on the team.
6. Schedules meeting with client (Episodic Launch and Incidental Meetings).
7. Receipt of materials to and from the client (or from freelancers)
8. Preparing the priority list based on urgency and schedule line up and follow up on any notes required to be implemented in timely manner
9. Coordinating the schedule of notes and approvals from Supervisors
10. Managing shipment: a. Liaising with Leads and Supervisors ensuring all materials b. Coordinating notes completion from key contributors c. Ensuring all required materials for shipment are completed on time d. Conducting prep call and launching package to overseas team
11. Tracking any ticketing during animation and coordinating technical queries with CG proactively and in a timely manner
12. Weekly dashboard reporting to enable the submission of the weekly client status report.