Officer-Property Manager Sumapa

Role Purpose

This position is responsible for managing day-to-day property and building operations across Circle Sumapa. The role requires analytical thinking and effective communication with stakeholders in related with policy or any regulations that need to be implemented in the office area.

Scope of Work

Responsible for overseeing the daily operations, maintenance, and safety of a building or facility. This job scope includes:

1. Building Operations

• Ensure the building is fully operational and meets safety, regulatory, and functional standards.
• Oversee building systems, including AC, elevators, plumbing, electrical, and security systems.
• Maintain a clean and hygienic environment.

1. Maintenance and Repairs

• Schedule regular inspections and monitoring preventive maintenance for building equipment and infrastructure.
• Coordinate and supervise contractors for repair or renovation work.
• Address and resolve maintenance requests and issues promptly.
• Monitoring MCP (Master Cleaning Program) from vendors

1. Occupant Management

• Act as the primary point of contact for employee occupants regarding complaints, requests, and inquiries.
• Ensure employee satisfaction by resolving issues and maintaining a high standard of building amenities.
• Facilitate tenant move-ins and move-outs, including inspection and documentation.

1. Safety and Compliance

• Ensure compliance with local building codes, safety regulations, and environmental standards.
• Conduct and coordinate regular fire drills, safety checks, and emergency preparedness exercises.
• Manage security measures, including surveillance systems and access control.

1. Financial and Administrative Duties

• Execute the building's operating budget approved.
• Monitoring expenditures costs
• Prepare reports on building operations expenses.

1. Vendor and Contractor Management

• Manage service contracts for maintenance, cleaning, security, and landscaping.
• Monitor contractor performance and ensure compliance with agreements.

1. Energy and Sustainability Initiatives

• Monitoring energy-saving measures to maintain operational costs and environmental impact.

1. Crisis and Emergency Response

• Act as a contact point between building occupants and the responsible teams to facilitate communication during emergencies, such as power outages, fires, and natural disasters.
• Relay information between the responsible internal teams and external emergency services, including police, fire, and medical teams, as needed.

1. Space Management and Optimization

• Oversee and manage office layouts, furniture arrangements, and common area utilization.

1. Communication and Reporting

• Maintain open communication with stakeholders.
• Provide and present regular updates and reports on building status, and issues.

Qualification

• Bachelor degree, preferably from technical background (electrical, civil, mechanical engineering, etc)
• Able to work under pressure.
• Able to lead and collaborate effectively in a team.
• Have good analytical sense and problem solver.

Related Experience

Preferably 5 years of working experience in Property & Facilities Management

Management experience required

Skills

• Expertise in property and building management
• Demonstrate good leadership and teamwork skills
• Highly committed to quality and timely result of the work, including problem solving
• Have good communication skills, to interact with vary stakeholders.